Executive Assisstant

  • Full Time
  • Hyderabad
  • Posted 3 weeks ago

Syngene International Limited

Job Title: EA – Junior Manager

Job Location: Hyderabad, India

Reporting to:  Kenneth Barr, Senior Vice President

Job Grade: 8-1


About Syngene :  Syngene (www.syngeneintl.com) is an innovation-led contract research, development and manufacturing organization offering integrated scientific  services from early discovery to commercial supply.


At Syngene, safety is at the heart of everything we do personally and professionally. Syngene has placed safety at par with business performance with shared responsibility and accountability, including following safety guidelines, procedures and SOPs, in letter and spirit


Mandatory expectation for all roles as per Syngene safety guidelines


Overall adherence to safe practices and procedures of oneself and the teams aligned
Contributing to development of procedures, practices and systems that ensures safe operations and compliance to company’s integrity & quality standards
Driving a corporate culture that promotes environment, health, and safety (EHS) mindset and operational discipline at the workplace at all times.
Ensuring safety of self, teams and lab/plant by adhering to safety protocols and following environment, health, and safety (EHS) requirements at all times in the workplace.
Ensure all assigned mandatory trainings related to data integrity, health, and safety measures are completed on time by all members of the team including self
Compliance to Syngene’ s quality standards at all times
Hold self and their teams accountable for the achievement of safety goals
Govern and Review safety metrics from time to time
Role Accountabilities :

Managing calendars of the stakeholders i.e the senior leaders based in Hyderabad and scheduling meetings as required
Coordinate external engagements, meetings and travel
Coordinate with Admin/Finance for logistical arrangements for auditors, clients, visitors and delegations etc
Be the point of contact between the executives and company employees/clients and manage information flow
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Devise and maintain office filing system
Preparation of presentations for trainings and meetings
Compilation of data, recording and preparation of Minutes of Meetings, weekly & monthly reports
Proof reading and editing of documents.
Procurement Management: Mapping procurement requirements for the department and coordinate the cycle time, updatingthe visibility and follow-up.
Creating Purchase Requests, follow-up on Purchase Requests till material is delivered
Control and tracking of expenses from purchase requests and invoices
Act as an office manager by keeping up with office supply inventory
Follow environment, health, and safety (EHS) requirements at all times in the workplace ensuring individual and plantsafety
Attend training on environment, health, and safety (EHS) measures imparted company
Syngene Values


All employees will consistently demonstrate alignment with our core values


Specific requirements for this role


Should be well versed with MS Office, MS Teams and other office software to be able to perform the tasks efficiently Experience: relevant work experience 6-9 years


Graduate in any discipline.




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